I have a user in my org that needs to view a report. The user used to see the report before he changed role - he is still allowed to see the report but can't as the report is 'role hierarchy' based...

How can I let the user see the report even if he isnt in that role anymore?

I have tried granting him all 'Reports' permissions on permission sets but still not working...

  • Try granting access of Report Folder to that user. Commented Mar 15, 2017 at 15:21

1 Answer 1


Accessibility of the reports are governed by Folder and not from individual reports.


Reach the Reports folder.

Right click the folder and select Share.

In the screen, select desired User, Roles etc and respective Access

Report sharing

  • Still not working @Santanu Boral - added his new role and set 'manager' but he still cant see anything in the report like he did last week...
    – TheAdmin
    Commented Mar 15, 2017 at 15:46
  • So, now he can access the report, but he is not able to see the data in the report. is that correct? Commented Mar 15, 2017 at 16:54
  • That is correct - There definitely is data in the report, but when we changed his role he can't see it anymore - Its in a public folder and he can access it so not a permissions fix I don't think...
    – TheAdmin
    Commented Mar 16, 2017 at 8:41

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