You can do that with a combination of two validation rules working on current fields
Vallidation Rule 1
Prevent making any changes when Level equals Archived or Closed unless User is a Sys Admin. Needed to exclude situation when changes are done to Level because otherwise it will not allow to enter Archived or Closed. PRIORVALUE
seems to not work here so I used ISCHANGED
function to capture that.
AND(
$Profile.Name <> 'System Administrator',
NOT(ISCHANGED(Level__c)),
OR(
ISPICKVAL(Level__c, 'Archived'),
ISPICKVAL(Level__c, 'Closed')
)
)
The thing is that this rules allows making changes if User at the same time changes Level__c
. That's why we need second Validation rule.
Vallidation Rule 2
Prevents User from changing Level__c once it is Archived or Closed, unless he is a Sys Admin
AND(
$Profile.Name <> 'System Administrator',
ISCHANGED(Level__c),
OR(
ISPICKVAL(PRIORVALUE(Level__c), 'Archived'),
ISPICKVAL(PRIORVALUE(Level__c), 'Closed')
)
)