I have a business scenario where I would like to restrict the transition to the Accepted status of the Quote object, only to the admin.

For this I configured a validation rule with the following error condition formula:

   NOT($Profile.Name == 'System Administrator'), 
   TEXT(Status) = "Accepted" 

The problem is that this rule is preventing all types of users(admin and non-admin ones) from transitioning to the Accepted status.

In a bunch of other threads I have checked that this is actually considered an accurate approach.


I know that out there exist other approaches that are considered more efficient and consistent, like i.e. using a permission set, and referring to it, and not hardcoding the profile name in the rule, or even using custom settings.

In this case I am interested why Salesforce can detect this simple token through the $Profile.Name field.

  • Seems a duplicate to this question: Excluding System admin from this validation rule Commented Oct 19, 2018 at 10:42
  • Well, I think it's not really a duplicate as even if I replace the aforementioned rule in: IF ( $Profile.Name = "System Administrator" , FALSE, AND( ISCHANGED(Status), TEXT(Status) = "Accepted" ) ) I am still unable to set the status to "Accepted". You can try it out in case. Commented Oct 19, 2018 at 10:50
  • Have you checked which one is failing? NOT($Profile.Name == 'System Administrator') or TEXT(Status) = "Accepted"? Commented Oct 19, 2018 at 10:58
  • 1
    Try $Profile.Name != 'System Administrator' Commented Oct 19, 2018 at 11:13
  • 1
    Thanks @PragatiJain for the hint. After debugging the validation rule, I saw that the value read for the profile was Systemadministrator. Very weird because when I query all the profiles in an anonymous context, I see that the name of the admin profile is System Administrator indeed. Is there any hidden field like a DeveloperName field or something that holds this info? Commented Oct 19, 2018 at 13:29

1 Answer 1


It may be due to translation because profile name translated to a language used on Org. We already have a post regarding that ($profile.name in validation rule not working). You can choose one of the suggested solutions from this post.

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