I follow this https://help.salesforce.com/apex/HTViewHelpDoc?id=notes_create_report.htm&language=th .

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After I run the report it display the data but I am not able to see other people Note although I am System Admin although I put Show all Files as pic below. enter image description here

Is there any way to see other people Notes?Any configuration that I need to do.

  • Please update your question with the relevant information from the link. Help links tend to break! – sfdcFanBoy Jun 15 '16 at 4:46

I contacted Salesforce support regarding this unfortunately Report for Notes only limited for our own Notes.

The keyword is "View and analyze details about all your notes using reports." so it is not applicable for other people's note.

The link is here.

Also please vote for Idea Exchange. For this time being maybe I will proceed with creating report using apex.


Create a Report on Your Notes:

View and analyze details about all your notes using reports. You can only report on notes taken with Notes, our enhanced note-taking tool.

Available in:

Salesforce Classic and Lightning Experience

Available in:

Contact Manager, Group, Professional, Enterprise, Performance, Unlimited, and Developer Editions

User Permissions Needed To create, edit, and delete reports: “Create and Customize Reports” AND “Report Builder”

Make sure you’re familiar with standard reports and how to customize them.

Create a new report with the following criteria.

Report type File and Content Report Fields:

File Name

Published Date

Created By

Last Revised Date

Last Revised By

File Type

Filters: File Type **equals** SNOTE

Be sure to save your report so you can run it again later. If you’d like to share the report with others, create a report folder and save the report to it. Then, use the sharing settings for the folder to add individuals or groups of users.

  • I able to create report but the data only return notes that created by me.I am not able to see other people notes.I already choose Show File but still it only return my Notes.FYI, I am System Admin. – unidha Jun 15 '16 at 4:23
  • If any of your friends notes is shared with you if not then you will see your notes only – JAK Jun 15 '16 at 12:50
  • 1
    As admin, we can see the Notes outside the report.So it's quite weird if we not able to see it in the report while we can see it outside the report. – unidha Jun 16 '16 at 3:17

ReportType is a metadata for your Reports .You will be able to only place fields from which you will derive reports .

Hence to address your issue ,you will create Report Type and then you will go to reports and select the created Report Type and then you should be able to see all records .

Check the below tutorial


Trailhead might have a great content and you may check that out .

  • I created ReportType for Note but when I run there is no data .Any specific configuration. – unidha Jun 15 '16 at 4:40
  • Check your filters .Make sure it says all and has no filter – Mohith Shrivastava Jun 15 '16 at 4:42
  • Share screenshots so it's clear – Mohith Shrivastava Jun 15 '16 at 4:51

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