If I set up the OWD for an object a, with out sharing rules, manual sharing, or role heiarchy what can we expect to see?

For Private- do they see only records they own? or that users in their role owns? Also, what's the reasoning for the exception to the rule (i.e. system admins)

1 Answer 1


What you expect to see depends upon what you have set for the OWD.

Organization Wide Defaults apply to your entire org by default. When defined as:

Public Read ONLY - Anybody(All users having access to that particular object) in your org. can read the records of the object.

Public Read Write - Anybody(All users having access to that particular object) in your org can read and write the records of the object.

Private - Only the owner of the record can modify the record.

So if you say, there are no sharing rules, role hierarchy, manual sharing etc. and OWD is set to PRIVATE only the owner of the record can view the record. Not even his manager, and no one in the same role as well.


The exception to this will be:

  1. Any user having "View All Data" or "Modify All Data" enabled on their profile. For Admins this is always set to true and hence they can see and modify all data.

  2. For users if in their profile under Object Settings, if for a particular object "View All" or "modify All" is enabled, they can see the data.

  • i was confused about if some one in the role could see it as well... What about the exceptions? Like sys admin can see everything... why is that? Apr 9, 2013 at 14:52
  • I have updated the answer to answer your second question. Apr 9, 2013 at 14:57

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